Manage Job's Volunteer Schedules

Manage Job's Volunteer Schedules

Manage recurring volunteer assignments for this job. Add a schedule to automatically assign a volunteer on a repeating basis (weekly, monthly, yearly, or a one-time date), and edit or remove existing schedules. The page warns you of any scheduling conflicts.
You can also reach these schedules from the Overview tab's + Add, Edit, and Delete shortcuts — see  View a Job⁠ .

Opening the job's Edit form

To open the Volunteer Schedules form:
    On the Volunteers page, click the Jobs tab
    then click the View button on the right-hand side of the job for which you want to view/edit settings.
    Click the Volunteer Schedules tab.

Filling out the form

  • Volunteer (required) — the active volunteer to assign.
  • Start date (required) — when the recurring assignment begins.
  • Frequency (required) — Weekly, Monthly (by day or by date), Yearly (by day or by date), or Once. The fields below adjust to your choice — e.g., Weekly shows day toggles and a repeat interval; "Monthly by day" shows an Occurrence plus a Day . (Same recurrence options as the job's Edit form.)
  • End date (optional) — when the schedule stops; leave blank for open-ended. Must be on or after the start date. (Hidden for "Once".)
Click Add Schedule to save. The system then generates the volunteer's upcoming shifts and assigns them per the recurrence.
If the volunteer is already scheduled elsewhere during the same dates, the form blocks the save and lists the conflicts. To proceed anyway, tick "I understand there are scheduling conflicts and want to proceed anyway," then save again.

Existing schedules

The tab lists the job's current schedules with Volunteer, Recurrence (e.g., "Weekly on Monday – Friday"), Start Date, and End Date ("Open-ended" if none). Use Edit to change a schedule or Delete to remove it — deleting unassigns the volunteer's future shifts linked to that schedule.